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STOP PRESS
2016 Club Membership and ACU affiliation will be available from Sunday 1st November - Please ask Sue and Mo for the forms.
Club Championship – Round 7 – Sunday 1st November.
Round 7, the penultimate round of the 2015 Club Championship Series, is being held at Hut Hill on Sunday the 1st November.
We will aim to start as near to 10.00am as possible due to the darker evenings being upon us.
Offers to “Observe” are appreciated in advance to save time prior to the start.
We can confirm that “Sam’s Mobile Catering” will be on site and we would ask that you use this facility to make sure Sam stays with us.
Minutes of 2015 AGM
The Waltham Chase AGM was held on the 21st October 2015 at The Ship Inn Redbridge.
There were 22 members present; this was confirmed to be a quorum, a sufficient representation of the membership to agree any proposed changes for 2016.
Chairman’s Report
2015 has been another good year for Waltham Chase, but only made possible with the help of a team of very willing and dedicated helpers, all in fact so dedicated that none have resigned their 2015 club positions.
Waltham Chase currently has 198 named members, 10 more than in 2014.
In the last 12 months Waltham Chase has held a total of 25 trials, a Camping Weekend, a quiz night, an “Awards Presentation”, displayed at the very wet Netley Marsh Country Fair , and just for good measure squeezed in a couple of practice days.
The Late Christmas Quiz proved to an entertaining evening, with Steve Earle proving again that he is a man of many talents. The Quiz is booked again in 2016 on Friday the 29th of January. Note for Clive Wilson – you are in our team!
We have made a couple of web site updates and have added pages for both Club Championships; we thank Ian Bird for “crunching the championship numbers”. There is more web development planned for 2016. Web site activity stats were shared, showing that over 600 unique visitors visited the site last month, along with other data.
Waltham Chase has an active “veteran” membership and we are again pleased to report an increasing number of younger members. It would be good to see some more twin shock and Pre 65 riders – where have they all gone? What can we do to get them riding in Waltham Chase Trials?
This year the Camping Weekend, held for a second year at Cadnam, attracted over 80 camper, including some from outside of the Centre, who enjoyed two days sport, some family activities along with the now infamous BBQ and campfire sing song.
The 2016 Camping Weekend is already being planned, again at Cadnam, with more physical and musical challenges being proposed by our “entertainments committee”.
We thank Mark Parry-Norton for allowing us to use his land and for the charity donations raised through the use of this venue, which have been presented to the nominated beneficiaries.
The problem of finding “observers” has continued to be an issue throughout 2015, and we hope to come up with some solutions at the AGM. Observing can be a thankless task so let’s do all we can to look after the volunteers.
Sam, our mobile caterer, has kept us well fed and watered throughout 2015 and will be attending our full day events in 2016.
There will be no catering at Saturday afternoon Trials – unless we confirm to the contrary on the website.
Sometimes we do get things wrong. In an effort to get riders to pre-book for “Centre” events we imposed a £5.00 “on the day surcharge” at the Geoff Chandler. (Pre-booking helps us get the Programme Completed in advance of the event).
£5.00 was possibly too much, for which we apologise – however award winners from this Trial will benefit from better awards this year from the additional revenue!
If we do anything wrong please tell us – we want an easy life, enjoy the sport and happy members!
Financial Report
The key elements from the 2015 accounts are:
- Total income: £ 19,382.19
- Total expenditure: £ 18,711.47
- Operating surplus £ 670.72
The major items of income were Entry Fees (£14,249.00) and Memberships (£2,344.00)
The major items of expenditure were: ACU and Insurance payments (£6.599.90), Land (£3,040.00), Observers expenses (£1,824.00) and Awards (£1,350.00)
Extraordinary purchases included a generator, electric heater, gazebo and toilet totalling £685.06
Charity donations totalling £1426.85 were made to the ACU Ben Fund, Muscular Dystrophy, Dementia UK and Marie Curie.
In summary, Waltham Chase MCC is financially secure, with reserve funds of £6,846.30 held in the Nationwide Treasurers Trust deposit account to cover emergencies and exceptional situations.
Election of Waltham Chase Club Officials for 2016
Having received no resignations from existing officers the election of Officials for 2016 was a formality.
The 2016 Committee were confirmed as:
- Hon Chairperson Mike Wiseman
- OTC Trials Organisers Mike Wiseman
- Youth and Wobblers Organiser Steve Earle
- Closed to Club Trials Organiser Mike Wiseman
- Awards Presentation and Awards Sue Saunders
- Minutes Secretary Maureen Latham
- Club Secretary Mike Wiseman
- Treasurer Mike Wiseman (Open Book)
- Membership Secretary Sue Saunders
- Child Protection Zoe Earle, Helene Shergold
- Environmental Officer Gareth Plews
- Netley Marsh Cordinator Steve Earle
- Clerks of Course Tony Billingham, Bill Latham, Gary Blackmore,
John Denham, Steve Earle, Steve Shergold,
- Technical Official Bill Latham, Steve Shergold, Steve Earle, John Rogers,
Gary Blackmore
- Committee All as named above.
Nominations for the positions of additional Clerk’s of Course and Technical Officers were sought.
Fees and Concessions for 2016
As a result of the Club being financially secure no increases were proposed, with the following fees and payments confirmed for 2016:
- Club Membership Single Member £15.00
- Club Membership Family £20.00
- CTC Adult Entry £15.00
- CTC Youth Entry £ 5.00
- OTC Adult Entry £20.00
- OTC Youth Entry £10.00
- Senior member(Over 65) concession £10.00
- CTC – Observer £15.00
- OTC – Observer £20.00
- Youth and Wobblers or Beginners Observer No Payment made
Summary of agreed actions from the AGM:
- The Club will remain affiliated to the ACU for 2016
- Waltham Chase will use all current existing venues in 2016.
- Waltham Chase will mirror the events held in 2015 again in 2016.
- All 2016 Waltham Chase Club events will be run using ACU rule TSR22A - “Stopping Allowed”.
- All 2016 Waltham Chase “Open” events will be run using ACU rule TSR22B - “Non- Stop”.
- Members are to be reminded that it is a membership requirement to provide Observers for at least one event per year.
- If sections are not observed at any trial, riders may be asked to “bib up, and ride in groups of four, with one rider observing and three riding at any one time. “Bibbed up” riders should go straight to the front of any queue.
- No self marking is permitted at any Trial.
- Riders are asked to respect Observers and raise any protests with the COC.
- To give observers a lunch break the Clerk of the Course will organise lunch time cover or arrange for refreshments to be taken to the sections.
- Observers, taking a break, should go to the front of the "Burger Van" Queue.
- At the start of all Trials a “Finish Time” will be confirmed to enable sections to close and Observers pack up and go home (Possibly cold, wet and weary!)Riders will be asked to observe to cover late finishers.
- ACU “On Line Unique Registration” numbers will be issued on the reverse of 2016 Waltham Chase Membership Cards. The numbers are now available.
- In exceptional situations a section may be closed for a short time to enable an Observer to have a break if no cover is available.
- The Club will continue to issue conventional awards, but only to winners who confirm that they want to receive their award. (To save unnecessary expenditure)
- Members are to be reminded again that for the purpose of rider and spectator safety no riding faster than walking pace is permitted in any parking or pit area. This includes wheelies and stunt riding.
- Youth machines still not fitted with a lanyard cut out will be excluded from any trial – this rule is mandatory.
- A Timed and Observed trial, The Coby Cup, will be held at Hut Hill in mid 2016. Help and advice from anyone with access to transponders would be appreciated.
- Waltham Chase will display at Netley Marsh Steam Fair on the 22th to 24th July. Steve Earle will manage the weekend and will seek support from Club Member who would like to join the display. Camping for the weekend is available.
- Ian Bird has agreed (I think!) to compile a Club members photo album. If you do not wish to be photographed please advise Ian or any Club Official. If "bibbed" Ian can section "queue" jump.
- Gareth Plews will assist with the organising of Practice sessions.
- Classifications for 2016 have been uploaded to the website. As a result of low participation there will be no 50/50 classes in 2016. It was suggested that riders wishing to challenge themselves should up grade in the Youth and Wobblers Series
- A working session at Ryedown lane will be organised, after liaising with Graham Harrison.
October News Update
The “C Words”
Christmas, Club and Clothing
Try as you may, you will not be able to get away from the fact that Christmas is just around the corner, however Waltham Chase will try and ease some of the pain by giving you other things to do to keep you occupied.
We have the Turkey and Tinsel Trial, The Dick Hoyle’s on New Year’s Eve and The Late Christmas Quiz already booked to keep you away from the shops.
But what about presents for your loved ones? Imagine the sheer delight for someone near and dear to you waking up on Christmas morning, to find a Waltham Chase baseball cap or polo shirt under the tree?
The full range of Waltham Chase Club clothing will be available to purchase at Trials on the 1st and 7th of November, with special orders being taken for out of stock items.
Prices are: T Shirts £10.00, Polo Shirts £12.00, Hoody £15.00, Fleece £20.00, Body Warmer £29.00 and Base Ball caps £7.00.
Other gift ideas are Waltham Chase “Ride Vouchers”, a Sporting Motorcyclist or TMX subscription? Look out for TMX postal cut price offers.
The Committee Shield
This is an extra date in our calendar, Saturday the 7th November, to give members the opportunity to ride over the “Remembrance Weekend”. This Trial, which is being held at Hut Hill, will commence at 11.00, as some setting out may be completed before the start. Further details will be uploaded to the website home page.
This Trial will be at about the same level as a Youth and Wobblers event – nothing too challenging!
The George Greenland Trophy Trial
It’s back to Butser Lime Works on Sunday the 22nd November for this Southern Centre Championship Round, which is open to all ACU affiliated riders. An entry form is available to down load from the website.
Due to the nature of the venue we regret that there is no E class at this Trial.
Club Championship – Round 8 – “The Turkey and Tinsel Club Trial”
This trial, the final round of the 2015 Championship series, will be held at Hut Hill on Sunday 6th December, the start time will be 10.00.
Fancy dress, mince pies and other seasonal “stuff” is appreciated. Look out for further details on the website nearer the day.
“Sam’s Mobile Catering” will be on site at this trial.
The Dick Hoyle’s Trophy Trial
The traditional “Dick Hoyle’” will be held at Hut Hill on Thursday 31st December, New Years Eve, our last event of 2015.
Further details will be posted on the Web Site during November, along with an entry form.
2016 Membership and ACU Affiliation codes
A 2016 Membership application form is now available to down load from the Waltham Chase website. You can either post your application to the address shown on the form, or hand in at any Trial.
New members are invited to join Waltham Chase MCC from the beginning of November, as a 2016 member, and benefit from 14 months membership for the price of 12 months.
Your unique ACU registration number, required to affiliate with the ACU, will be on the reverse of your 2016 membership card. The codes are now available.
Single membership is £15.00 and family membership is £20.00 – not bad value if you ride in all of the events in the calendar.
The “Very Late Christmas Quiz”
Due to popular demand, and the chance of another night out in dreary January, we are holding the Quiz at the Ship Inn on Friday 30th January - just after pay day.
The cost is £8.00 per guest including a basket meal of 10 oz. Cumberland sausage, ¼ Roast Chicken, Whole Tail Scampi, Spicy Veggie Samosa, Veggie Burger or Cod Fillet – all are served with chips and salad.
Steve Earle will again be our very entertaining musical quizmaster and as usual please bring your unwanted Christmas “tat” for the raffle.
Please book places by email – walthamchasetrials@outlook.com and pay on the night, or at any Trial. Please note that places are limited to a maximum of 50 guests so do book early. Well behaved children on leads are welcome.
Awards Presentation 2016 – Advance Notice
The 2016 Awards Presentation will be held on Saturday the 27th February at the Roddington Forge Music Club.
Entertainment for the evening, which will hope you will make a family night out, will be provided by local band, “Thee Sultan Sheiks”.
Full details will be posted on the website and all award winners will be notified in advance.
Tickets, including refreshments, will be just £5.00 for members and £10.00 for guests.
Children are very welcome, and many have awards to collect, but at the request of the Club owners, must not, for safety reasons, play in the hall and stairs area.
EMAIL Newsletters and Event Updates
If you do not currently receive Waltham Chase news updates, and would like to, please send an email with EMAIL ADDITION in the subject field to walthamchasetrials@outlook.com
If you wish for your details to be removed from our mailing list please send an email to walthamchasetrials@outlook.com with PLEASE REMOVE in the subject field
We thank you for supporting Waltham Chase in 2015. We look forward to seeing you riding again in 2016
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